Summer Human Resources Assistant

The Organization:

Since 1955, LutherCare Communities has been a leader in providing programs, services, and housing to residents across Saskatchewan with the highest quality of care and support.

Our team members provide caring services to residents and clients throughout Saskatchewan in our Seniors Independent Living Communities, Intermediate Care Homes, Long-Term Care, Group Homes for individuals with intellectual and physical disabilities, and programs like the Seniors Day Program and the Luther Seniors Centre. 

The Position:

In support of the Vision, Mission and Values of LutherCare Communities, and with funding from Canada Summer Jobs, we are seeking a professional, organized and self-motivated Human Resources Assistant to join our People & Culture team.

Start Date: To be determined in May/June, and will continue into the summer months.

This position is only available to youth who:

• are between the age of 15 and 30 years of age (inclusive) at the start of employment;
• are a Canadian Citizen, permanent resident, or person whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and
• are legally entitled to work according to the relevant provincial/territorial legislation and regulations.

*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

The Applicant: This position will provide day-to-day reporting to the Director of People & Culture.

Recruitment & Onboarding Support

• Assist with posting job ads, screening basic applications, and organizing interview schedules.
• Prepare interview packages, candidate lists, and required documentation.
• Support onboarding by preparing welcome folders, collecting forms, and updating team member records.

Team Member File & Record Management

• Organize, maintain, and update team member files (paper and digital) in accordance with confidentiality policies.
• Enter team member information into HR systems or spreadsheets (training records, contact details, certifications).
• Track expiry dates for required documents (TB tests, CPR, vulnerable sector checks) and help send reminders.

Training & Development Support

• Assist with scheduling team member training sessions, workshops, or orientations.
• Prepare sign-in sheets, certificates, and training materials.
• Help maintain training logs and update completion records.

HR Administration & Clerical Duties

• Support People & Culture team members with filing, scanning, photocopying, and organizing documents.
• Draft simple HR correspondence such as memos, notices, or follow-up emails.
• Assist in maintaining HR calendars, meeting notes, and departmental schedules.

Payroll & Attendance Assistance (clerical support only)

• Help collect timesheets, verify signatures, and organize attendance records.
• Enter simple data for payroll preparation (under supervision, no financial decision-making).
• Support tracking of leaves, vacation requests, and schedule changes.

Team Member Engagement & Communication

• Help prepare communication materials such as newsletters, posters, and HR updates.
• Assist with organizing team member appreciation events or recognition initiatives.
• Update bulletin boards and ensure HR information is current and accessible.

Policy & Compliance Support

• Assist with organizing policy binders, updating document versions, and distributing revised policies.
• Help maintain compliance checklists and track completion of mandatory training.
• Support the People & Culture team in preparing documents for audits or inspections.

Confidentiality & Professional Conduct

• Handle sensitive information discreetly and follow privacy protocols at all times.
• Ensure HR office and documents are organized and secured appropriately.

Teamwork & Collaboration

• Work closely with People & Culture Generalists, HR Manager, and other corporate office team members.
• Attend meetings, take notes if requested, and help with administrative follow-up.
• Provide general support for corporate projects and initiatives.

Applicants would typically have a grade 12 education and have a valid class 5 driver's license. Enrollment in a post-secondary program is preferred. Must have sufficient practical experience to satisfactorily perform the duties of the position as outlined. Applicants must have good interpersonal skills, a strong work ethic and must be able to read, write, speak and understand English fluently.

We believe in the power of diversity, and we're dedicated to creating a diverse, equitable and inclusive environment at LutherCare Communities. We ensure equal opportunity for all applicants and encourage people of all visible minorities and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

LutherCare Communities wishes to thank all applicants for their interest in this position, only those selected for an interview will be contacted.

Applicants must provide a criminal background check prior to employment.

A Safe and Caring Continuum of Living™ for those we serve.