Payroll Benefits Officer

WHO WE ARE

Since 1955, LutherCare Communities has been a leader in providing programs, services, and housing to residents across Saskatchewan with the highest quality of care and support.

Our Team Members provide caring services to residents and clients throughout Saskatchewan in our Seniors Independent Living Communities, Intermediate Care Homes, Long-Term Care, Group Homes for individuals with intellectual and physical disabilities, and programs like the Seniors Day Program and the Luther Seniors Centre.

LutherCare Communities is proud to offer a wide range of services to meet the needs of all entrusted to our care. These services are fully accredited to meet our commitment to excellence.

VISION

A Safe and Caring Continuum of Living™ for those we serve.

MISSION

Our mission is to provide excellence in care, shelter, and support in a caring Christian environment for all entrusted to our care.

VALUES

Compassionate Care, Excellence in Serving, Inclusion & Belonging, Integrity.

PRIMARY FOCUS

The Payroll Benefits Officer (the Officer) is a key member of the People & Culture division in LutherCare Communities (LCC), partnering with other divisions to achieve the organizational priorities and goals. Reporting to the Manager of People & Culture (the Manager), the Officer supports the Corporate Strategic Plan by executing divisional plans including cascading, monitoring, reporting, and course correction.  The Officer demonstrates divisional expertise to enable an innovative and positive working climate in a resident-first culture. The Officer works within the division and cross-functionally to support operations in the organization. 

KEY ACCOUNTABILITIES 

1. Division Support:

• Support the Manager with divisional functions and challenges
• Stay informed on current and emerging issues and trends
• Ensure consistency of employment policies while providing expertise to all internal and external stakeholders within the division

2. Stakeholder Relationship Management:

• Build and maintain effective internal relationships, partnerships and alliances that support strong engagement and cross-functional management throughout the organization
• Build, foster, and maintain effective external & Internal relationships and partnerships
• Foster communication and a healthy relationship with residents, visitors, and families

3. Position Functions:

• Implement payroll processes for the organization, ensuring that pay is processed on time, accurately, and in compliance with provincial and federal regulations
• Prepare and verify statements of earnings for Team Members, indicating gross and net salaries and deductions such as taxes, union dues, insurance and pension plans, etc., in a timely manner
• Collaborate with the Finance division responsible for administration and processing of payroll including; timesheets, calculations and disbursements, deductions, T4s, ROEs
• Process and maintain worker’s compensation applications
• Process payroll changes related to new hires, terminations, and status changes in a timely and accurate manner
• Process terminations, including final pay calculations, vacation payouts, statutory deductions, and preparation of Records of Employment
• Administer and track Leaves of Absence (LOA), ensuring accurate payroll adjustments, benefit continuation, and compliance with legislative requirements
• Maintain records of Team Members status assignments, rates of pay and payroll benefits
• Complete, verify, and process forms and documentation for administration of benefits such as pension plans, medical insurance, etc.
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements
• Ensure all Team Members payroll details and statutory employment requirements are completed and up to date
• Enroll Team Members into the benefit plan when they become eligible
• Provide Employment Verification or other income reports to third party financial institutions (with permission from the Team Member or to the Team Member directly
• Prepare Team Member payments by cheque or electronic transfer
• Reconcile payroll related information (timesheets, payroll expenditures, payroll tax, FTE figures, etc.)
• Support and encourage the process of meeting required standards for licensing and accreditation
• Comply with legal and regulatory guidelines 

4. Analysis and Use of Information:

• Collect, analyze and trend metrics for the Manager 
• Review quality monitoring metrics for the use in efficiency and effectiveness of process improvement 

5. Reporting:

• Prepare reports to the Manager using qualitative and quantitative data
• Apprise the Manager of portfolio and province-wide operations, developments, and initiatives
• Prepare and deliver reports to ELT, OLT, and management teams in support of a cross-functional team
• Prepare material for presentation to the ELT, internal committees, and external partners including federal and provincial government agencies
• Comply with federal and provincial government reporting requirements 

QUALIFICATIONS 

Education:

• Post-Secondary education in accounting, bookkeeping or payroll administration
• Payroll Compliance Professional (PCP) designation from the National Payroll Institute (NPI) required or in progress
• Licensed and in good standing with professional association and/or regulatory body, if applicable

Experience:

• 5+ years’ experience in payroll capacity 
• Experience with payroll computer programs 
• Experience in a multi-stakeholder environment with multiple location
• Experience providing people services to a non-union and union workplace
• Experience working with Federal and Provincial Governments
• Experience working with First Nation and Metis communities
• Experience in a hybrid organization (for-profit and not-for-profit) would be considered an asset
• Experience in a health-care sector would be considered an asset
• Experience in a housing sector would be considered an asset

KNOWLEDGE, SKILLS, AND ABILITIES

• Is a committed resident-first culture
• Advanced knowledge of legislation and applicable laws
• Advanced knowledge of multiple human resource disciplines and labor law
• Thorough understanding of health-related services and housing issues, government, government relations and public affairs
• Has demonstrated strong critical thinking, financial and analytical skills
• Ability to use metrics and analytics to make evidence-based decisions
• High capacity to plan, prioritize and oversee numerous concurrent projects effectively
• Superior ability to ensure establishment of appropriate standards, policies, and practices
• Superior interpersonal, leadership, communication, and conflict resolution skills
• An adaptive and proactive leadership style for identifying, analysing and introducing creative responses to service delivery issues and opportunities
• Has a proven ability to collaborate and partner with a wide variety of stakeholders, including community, to balance the needs and interests of diverse groups while maintaining alignment with strategic priorities
• Ability to foster collaboration and develop partnerships
• Ability to teach, inspire, lead by example, build confidence in others and mobilize people
• Demonstrated ability to motivate teams and build organizational consensus
• Exemplifies ethical practices, professionalism, and personal integrity

WHAT WE OFFER

• Enhanced time off policies
• An inclusive workplace
• Learning & development opportunities
• Prioritization of work-life balance
• Wellness in the workplace
• Culture of internal advancement
• Paid sick leave
• Extended Health and Dental benefits                                       
• Group life and long-term disability benefits
• Pension Plan                           
• Employee family assistance program

We believe in the power of diversity, and we're dedicated to creating a diverse, equitable and inclusive environment at LutherCare Communities. We ensure equal opportunity for all applicants and encourage people of all visible minorities and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

Applicants must provide a criminal background check prior to employment.

A Safe and Caring Continuum of Living™ for those we serve.