Group Home Administrative Assistant

WHO ARE WE

Since 1955, LutherCare Communities has been a leader in providing programs, services, and housing to residents across Saskatchewan with the highest quality of care and support. Our Team Members provide caring services to residents and clients throughout Saskatchewan in our Seniors Independent Living Communities, Intermediate Care Homes, Long-Term Care, Group Homes for individuals with intellectual and physical disabilities, and programs like the Seniors Day Program and the Luther Seniors Centre. LutherCare is proud to offer a wide range of services to meet the needs of all entrusted to our care. These services are fully accredited to meet our commitment to excellence.

Vision:

A Safe and Caring Continuum of Living™ for those we serve.

Mission:

Our mission is to provide excellence in care, shelter, and support in a caring Christian environment for all entrusted to our care.

Values:

Compassionate Care, Excellence in Serving, Inclusion and Belonging, Integrity.

Primary Focus:

The Administrative Assistant for the Group Homes service area plays a pivotal role in providing administrative support and facilitating effective communication between residents, visitors, and department team members. This position reports to the Director of Community Living and involves various administrative tasks including basic accounting, answering phones, and managing day-to-day operations within the service area.

Key Responsibilities:

• Support day-to-day flow of communication between residents, visitors, Team Members, and others
• Manage bookings and inquiries for the wheelchair bus and coordinate training
• Coordinate bookings for the respective Training Rooms
• Complete drivers abstract for Team Members within Group Homes upon request
• Prepare letters, forms, and business documents as required.
• Order and manage office supplies for the building and departments.
• Complete filing, attend meetings, and take minutes as needed.
• Support Group Homes with copying, filing and organizing of documents for accreditation certification
• Compile and distribute the Group Home Newsletter to families and stakeholders.
• Manage Petty Cash requests and reconciliation.
• Record team member training, oversee trust fund distribution, and manage visa invoices.
• Code, record, and seek approval for invoicing.
• Assist with various recruitment functions such as interviews, reference checks, and onboarding.
• Maintain accurate records related to invoicing and resident information.
• Oversee distribution of grocery vouchers and cash from resident trust funds
• Support metrics tracking, resident list database maintenance, and LCC communications distribution
• Assist with scheduling processes and contribute to monthly reporting.
• Abide by Policies and Procedure of LutherCare Communities
• Complete other job-related tasks as assigned

Qualifications

• Completion of recognized Administrative Assistant course or equivalent
• Minimum 2 years of experience in an administrative assistant capacity
• Experience working with seniors is an asset

Knowledge, Skills & Abilities:

• Professional and congenial demeanor
• Maintains confidentiality with sensitive information.
• Excellent administrative, organizational, and interpersonal skills
• Proficient in word processing, spreadsheets, and accounting programs (Microsoft Word and Excel)
• Positively adapts to change and seeks out opportunities for quality improvement
• Demonstrated ability to perform bookkeeping and administrative duties with a high degree of accuracy, efficiency and confidentiality
• Effectively manages time, and priorities while positively responding to multiple interruptions throughout the day in a fast paced environment
• Consistently displays independence and initiative.
• Demonstrate a willingness to be flexible with hours of work and assigned duties
• Fluently able to read, write, speak and understand English

We believe in the power of diversity, and we're dedicated to creating a diverse, equitable and inclusive environment at LutherCare Communities. We ensure equal opportunity for all applicants and encourage people of all visible minorities and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

Applicants must provide a criminal background check prior to employment.

A Safe and Caring Continuum of Living™ for those we serve.